Enter your hours, hourly rate, materials and any fixed fee.
Mobile Catering
Mobile Catering Pricing Calculator — Premium
See all 4 previews- Work out a price from your hours, hourly rate, materials and a fixed fee
- Includes Service Pricing, Quote Builder and Quote Output, plus 5 more
- Best used in Microsoft Excel · Instant access
Digital downloadBest used in Microsoft ExcelInstant access
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An Excel workbook (.xlsx) for UK mobile caterers. It prices each booking as hours × your hourly rate, plus materials with a markup, plus a fixed fee such as a call-out or travel charge, with VAT added if you choose. Quote Builder and Quote Output turn that into a printable quote. The hours, materials and prices in the file are examples for you to replace. The job log and expenses tracker feed five running totals: invoiced, received, progress against your target, expenses and surplus.
Works out each price as hours × your hourly rate, plus materials with a markup, plus a fixed fee such as a call-out or travel charge
Add VAT if you choose, then print the result as a quote
Comes with example figures — replace the hours, materials and hourly rate with your own
Price£14.99
Preview pages
Preview what's inside
In the pack
What's included
- Start Here
- Service Pricing
- Quote Builder
- Quote Output
- Job & Booking Log
- Expenses Tracker
- Dashboard
- How to Use
Preview pages
Who it's for
Who this mobile catering pack is for
A wedding is usually quoted per head, a private party by the day and a corporate lunch as a drop-off, which is why two busy weekends can earn very different money. Pricing them all from the same parts helps: hours at your hourly rate, ingredients and disposables marked up, and a fixed fee for travel or set-up, with VAT on top only if you charge it. Quote Builder adds it up, Quote Output prints the quote, and the Dashboard tracks invoiced against received.
- Caterers who quote per head for weddings and by the day for private hire, and want both built from the same hours and ingredient costs.
- Trailers and vans that want travel and set-up charged as a fixed fee instead of quietly absorbed into the food price.
- Owners who want booked events in the Job & Booking Log and running totals for invoiced, received and surplus in one place.
Made for the work
Put this product to work.
Work from your own costs and the price you need to charge. Start with the workbook instructions, replace the example inputs and review the calculated quote before sharing it.
Start with a task such as:
Check the hours, rate and materials behind each quote line.
Check the customer details and quote before saving or printing.
- Instant download
- Built in the UK
- One-time purchase
- Secure checkout
- Refund policy
- Support by email
Frequently Asked Questions
How do I receive Pricing Calculator — Premium?
After payment, look for your LaunchKit download email in the inbox you used at checkout. Open its link to your download page and download the files listed for your order. You'll receive your Excel workbook (.xlsx) for Microsoft Excel. Google Sheets import has not been verified; check formulas and print layout if you use it. Keep a copy of your downloaded files. If the email is missing or a link is not working, check your spam or junk folder, then contact hello@yourlaunchkit.co.uk with your checkout email address and order number, if you have it, for help recovering your files.
Can I edit these files?
Use Microsoft Excel to edit the workbook and its pre-built formulas. Start with Start Here, replace the example inputs with your own figures, then save your working copy and review the quote before printing. Google Sheets import has not been verified; check formulas and print layout if you use it.
Is this legal or tax advice?
No. LaunchKit templates are practical business resources. Review against your own circumstances and check suitability for your business.
Can I still give a per-head price for a wedding?
Yes. Build the whole event in Quote Builder from the hours, ingredients with your markup and a fixed fee for travel and set-up, then divide the total by the confirmed guest numbers for the per-head figure you show the couple. Run it again if the numbers change.
Useful next steps
Useful guides for your business.
Mobile catering prices per head UK: what caterers charge, and how to price your events
One food van caterer's 2026 guide puts weddings at £10–£25 per head plus VAT. Minimum spends of £400–£600 are common.
Read the guide →How to Start a Mobile Catering Business in the UK
To start a mobile catering business in the UK, register before trading, build food safety around your actual menu, secure pitches and permissions, set up the van, trailer or stall safely, price for…
Read the guide →Essential business documents for UK mobile caterers in 2026
A UK mobile caterer needs documents for event bookings, menus, supplier records, allergen notes, deposits, pitch fees, invoices and daily takings. The useful pack is event brief, menu record,…
Read the guide →Why LaunchKit
Built for the business you actually run.
Every mobile catering pack is checked so its page says exactly what format you get and what each tier includes. Templates are practical resources, not legal or tax advice — review against your own circumstances before use.
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