After School Club
Financial Forms Bundle — Custom
Running an after-school club means invoicing parents on time, tracking weekly staff hours, and keeping a clean record of deposits against a child's place. The paperwork isn't glamorous, but parents notice when it looks cared for. This bundle is 14 editable HTML finance forms for after-school club operators: invoices, invoice trackers, client payment records, deposit booking terms, expense and income trackers, a mileage log, payroll summaries, staff hours and pay sheets, pricing records, a profit and loss, a cash flow forecast, an insurance-premium tracker and receipts. Open each form in your browser, drop in your club name, your Ofsted URN and your payment terms, and see live preview update as you edit. Export the branded version when you're ready to send it to a parent. Live preview in the browser, polished branding, export when ready.
In the pack
What's included
- Cash Flow Forecast
- Client Payment Record
- Deposit Booking Terms
- Expense Tracker
- Income Tracker
- Insurance Premium Tracker
- Invoice
- Invoice Tracker
- Mileage Log
- Payroll Summary
- Pricing Calculator
- Profit & Loss
- Receipt
- Staff Hours Pay
Sample pages
Frequently Asked Questions
How do I receive Financial Forms Bundle — Custom?
After payment, a confirmation email with your secure download links is sent to your checkout email within a few minutes. If you don’t see it, check your spam folder. You can also recover downloads later at yourlaunchkit.co.uk/downloads using your order ID and email.
Can I edit these files?
Depends on the product and file type. Check the badges and description, then review before live use.
Is this legal or tax advice?
No. LaunchKit products are practical business resources. Review against your own circumstances.
Complete your toolkit
More for After School Club
Financial Forms Bundle — Premium
Running an after-school club means managing invoices to parents, tracking consumables and activity costs, and keeping clean records for any funding or inspection paperwork. The financial admin is often the part that gets least attention — because the hours before and after collection time are short and the priority is the children. This set covers the core financial forms: invoices for session fees and holiday club bookings, an expense tracker for snacks, materials, and equipment, a receipt record for cash payments, a monthly income tracker to see which sessions are covering their costs, and a cash flow forecast for planning ahead. Fillable PDFs for completing at the desk between sessions, and editable Word documents so you can add your club name and branding. Financial records that are ready when parents, accountants, or funders ask for them.
Pricing Calculator — Premium
Most after-school clubs set a daily session fee and stop there — then quietly lose margin on holiday clubs, breakfast clubs, and funded-hour children whose actual cost doesn't match the income. This Premium pricing calculator rebuilds the picture. Eight income streams come pre-loaded — daily session fees, holiday club sessions, breakfast club, government-funded childcare hours, activity-specific add-ons, late collection fees, sibling discount packages, and school-contract income — each with editable staffing ratio and per-child cost. Enter your hourly staffing rate once and every session type rebuilds with margin shown alongside. A quote builder handles school contracts, a job log tracks sessions, an expenses tracker keeps snack and resource costs visible, and a monthly dashboard shows which streams actually pay. Delivered as one Excel workbook for UK after-school clubs — price against your real costs.
MTD Compliance Kit — Premium
A structured spreadsheet system for after-school club operators who need to keep clean, organised records for Making Tax Digital. Keeps income from sessions and outgoings organised by quarter.