After School Club
After School Club Financial Forms Bundle — Premium
Running an after-school club means managing invoices to parents, tracking consumables and activity costs, and keeping clean records for any funding or inspection paperwork. The financial admin is often the part that gets least attention — because the hours before and after collection time are short and the priority is the children. This set covers the core financial forms: invoices for session fees and holiday club bookings, an expense tracker for snacks, materials, and equipment, a receipt record for cash payments, a monthly income tracker to see which sessions are covering their costs, and a cash flow forecast for planning ahead. Fillable PDFs for completing at the desk between sessions, and editable Word documents so you can add your club name and branding. Financial records that are ready when parents, accountants, or funders ask for them.
In the pack
What's included
- Profit & Loss Statement
- Cash Flow Planner
- Expense Tracker
- Tax Summary Sheet
- Break-Even Analysis Worksheet
- Pricing Worksheet
- Insurance Premium Tracker
- Startup Costs Planner
- Balance Sheet
- Invoice Tracker
- Booking Terms Sheet
- Payroll Summary Sheet
- Staff Hours & Pay Tracker
Sample pages
Frequently Asked Questions
How do I receive Financial Forms Bundle — Premium?
After payment, a confirmation email with your secure download links is sent to your checkout email within a few minutes. You'll receive a ZIP containing the interactive fillable PDFs and editable Word (.docx) versions of every document. If you don’t see the email, check your spam folder. You can also recover downloads later at yourlaunchkit.co.uk/downloads using your order ID and email.
Can I edit these files?
Interactive PDF with fillable fields, plus editable Word documents. Type into every field, edit the wording in Word, save your version with your business name, logo and adjustments.
Is this legal or tax advice?
No. LaunchKit templates are practical business resources. Review against your own circumstances and check suitability for your business.
Why LaunchKit
Built for the business you actually run.
Every after school club pack is reviewed for accurate format and tier disclosure. Templates are practical resources, not legal or tax advice — review against your own circumstances before use.
Complete your toolkit
More for After School Club
Pricing Calculator — Premium
Most after-school clubs set a daily session fee and stop there — then quietly lose margin on holiday clubs, breakfast clubs, and funded-hour children whose actual cost doesn't match the income. This Premium pricing calculator rebuilds the picture. Eight income streams come pre-loaded — daily session fees, holiday club sessions, breakfast club, government-funded childcare hours, activity-specific add-ons, late collection fees, sibling discount packages, and school-contract income — each with editable staffing ratio and per-child cost. Enter your hourly staffing rate once and every session type rebuilds with margin shown alongside. A quote builder handles school contracts, a job log tracks sessions, an expenses tracker keeps snack and resource costs visible, and a monthly dashboard shows which streams actually pay. Delivered as one Excel workbook for UK after-school clubs — price against your real costs.
MTD Compliance Kit — Premium
Making Tax Digital is becoming part of the record-keeping reality for many self-employed after school clubs, and the real headache isn't the rule — it's keeping records clean across a year of weekly and term fees, funded hours, ad-hoc sessions, consumables and uniforms — across records that insurers and HMRC expect to see clean. This Compliance Kit is an Excel workbook covering Income Tracker, Expense Log, Expense Summary, Quarterly Summary, Annual Summary, Reconciliation, Mileage Log with a simplified-vs-actual switch, Year-End Adjustments, Tax Reserve Scenarios, Evidence Log, Compliance Warnings, Allowable Expenses Guide, Deadline Calendar, Quarterly Checklist, and an Executive Dashboard that surfaces the figures your accountant actually asks for. Available in England and Scotland versions to match where the business is based. Built for UK sole-trader after school clubs who want quarterly review to be a 30-minute job, not a weekend search through receipts. Not a tax-return tool — a record-keeping workbook for organising your figures — a record-keeping foundation that makes filing simpler.
Business Documents — Standard
Running an after-school club means safeguarding, parental or owner consents, registration records, incident logs and GDPR notices sit behind every enquiry. The care is the easy bit; what drains the week is rewriting the same paperwork from memory and hoping nothing's missed when an inspector or insurer asks. This Standard pack delivers the 17 documents an after-school club actually uses week to week — Parent Guardian Registration Child Enrolment, Medical History Health Screening, Consent Liability Waiver, Service Agreement Terms Conditions, Session Record Card, Child Handover Collection Guidance, Cancellation Refund Policy, Complaint Feedback Form, plus GDPR Privacy Notice, Marketing Consent Form, Accident Incident Report, Pre Enrolment Assessment, Gift Voucher Referral Terms, Business Insurance Declaration, Child Profile Emergency Contact Card, Collection Authorisation Password System and Daily Attendance Activity Log. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK-specific terminology, A4 print-ready, no Canva and no monthly software. Built for sole-trader and small-firm UK after school clubs who want one consistent paper trail across every job.