LaunchKit Office · For counsellors
What we set up for counsellors like you
Your own assistant, set up around the admin of your counselling practice: replies to first enquiries about availability and fees, reminders and invoices, all drafted for you to check.
- You approve every send
- Every account stays in your name
- No calls needed, and no hard sell.
From£295one-off setup
Setup today, then £49 a month, first month free. Cancel any time.
Buy nowYour assistant 07:30
Today
- 10:00 · Room 2 · Session
- 13:00 · Online · Session
- 18:00 · Room 2 · First session
Get back to
Helen: asking about your fees for online sessions.
Ready to approve: 5 drafts, including 1 post idea. Say ‘show drafts’.
In short
Less admin. Drafts ready for you to check.
You probably know AI could take some office work off your hands. Finding the time to set it up is the hard part.
The aim: less admin for you, and more of your evenings back.
That’s where we come in. We set up your own Grok Bot as your AI assistant, tailored to your business: your services, prices, area and tone.
You stay in charge. Nothing goes to a customer, or onto your socials, until you say so. Every account stays in your name, and you type every login yourself.
What you get
What Office sets up for counsellors
Your own Grok Bot, set up as your assistant on your computer and your phone, connected to your email (Gmail or Outlook), calendar and files.
Enquiry replies
Every new enquiry gets a draft reply, ready on your phone each morning. It thanks them, confirms what they need and asks only for the basics: the days and times that usually suit you, and whether you’d prefer in person or online.
Chasers for quiet enquiries
Up to 3 short, different follow-ups when someone asks about prices and doesn’t book. They stop the moment the client replies.
Social posts and post ideas
Never stuck for what to post again. Each week you get fresh ideas from your own work, plus ready-to-use captions for the photos you pick. You choose what goes up.
Payment reminders
Polite reminder drafts for deposits, balances or invoices you mark as overdue.
Client follow-ups
A friendly check-in a few days after a first session.
Price and booking emails
The notes you jot down after a first enquiry, turned into a clear price and booking email.
Morning brief
A morning brief on your phone each weekday, with a phone-back list of who’s waiting to hear back from you. Plus a weekly summary every Friday, a monthly report and a simple tracker in your own Google Drive or OneDrive.
A typical week
Your week with Office
Here’s the kind of thing that lands on your phone. Every draft is ready for you to send, edit or skip.
Monday · 07:30 · Morning brief
One short message tells you what matters today: your jobs, who to get back to, and the drafts waiting for you.
Ready to approve: 5 drafts, including 1 post idea. Say ‘show drafts’.
Monday · 08:00 · New enquiry
Anna, by email
“Hello, I’m looking for a counsellor and wondered if you have any availability for evening sessions?”
Draft · to Anna
Hi Anna,
Thanks for getting in touch about counselling. So I can find you the right appointment, could you let me know the days and times that usually suit you, and whether you’d prefer in person or online?
I’ll reply with my next free times during working hours.
Thanks,Ruth · Riverbank Counselling
Tuesday · 12:30 · Price and booking email from your notes
Your notes
James. Evenings only, Wednesday best. Online. Send fees, cancellation terms and the first-session details.
Draft · to James
Hi James,
Thanks for getting in touch. Here’s what’s included for evening sessions:
- Weekly online sessions on Wednesday evenings
- A first session to see if we’re the right fit
- My cancellation terms, set out below
Price: from your price list
If you’d like to book, just reply with a day that suits and I’ll confirm a time.
Thanks,Ruth · Riverbank Counselling
Wednesday · 07:00 · Chaser for a quiet enquiry
Draft · to Lucy
Hi Lucy,
Just checking you saw the details for evening sessions. Happy to answer any questions, and I can hold a time for you once you’ve picked a day.
Thanks,Ruth · Riverbank Counselling
Thursday · 07:00 · Payment reminder
Draft · to Mark
Hi Mark,
A quick reminder that the invoice for last month’s sessions is now overdue. The payment details are on the invoice.
If you’ve already paid, thank you, and please ignore this.
Thanks,Ruth · Riverbank Counselling
Friday · 07:00 · Client follow-up
Draft · to Fran
Hi Fran,
Thank you for your first session. Your next session is at the same time next week. If you need to change it, just reply.
Thanks,Ruth · Riverbank Counselling
Friday · 07:30 · Post idea
Post idea · this week
Thinking about counselling but unsure where to start? Here’s how a first session works, and how to get in touch. You can always just send a message.
You post it yourself, from your own account.
Friday · 16:00 · Weekly summary
What’s open and your numbers, with no customer names, and up to 3 style tips learned from your edits.
Example only. Names and jobs are made up. Written in your words, signed as your business. Prices come from your own price list.
Tailored
Built around your business
No two businesses work the same way, so every setup starts from yours: your services, prices, area and tone.
- Your services
- How you work, your hours and fees, and what you don’t offer. It won’t give any advice and won’t offer anything you don’t do.
- Your prices
- Your price list and deposit rules, so replies quote your own prices.
- Your area
- Where you work, or the towns you travel to, so enquiries from too far away are spotted early.
- Your tone
- How you write and sign off. On Fridays it compares its drafts with what you actually sent, and suggests style rules for you to approve.
- Your hours
- Weekdays only, or a Saturday morning check too. Your choice.
- Your tools
- Gmail or Outlook, your calendar and your files. If your booking app already sends reminders, we leave that to it, so no client gets two messages.
More
That’s just the start
Your assistant can take on much more, shaped around how you work.
Your assistant can prep newsletters for you to approve.
Session reminders
A short reminder the day before each session, with only the time and the room or link.
Invoice runs
Monthly invoice emails for regular clients, written from your notes, ready to check.
Promise keeper
Spots “I’ll send it by Friday” promises before they slip, and nudges clients for details you asked for.
Your own idea
Something eating your evenings? Tell us when you get in touch, and we’ll say if and how it can help.
Getting set up
Three ways to get set up
Three ways to get set up, then the same monthly plan for all.
In person£495
Kevin visits your site for a 2-hour setup and works through it with you, step by step.
£50 travel charge if you’re more than an hour from us. We confirm it before booking; it isn’t charged at checkout. When you type a password, he looks away.
Video call£395
A one-hour Google Meet call. Kevin takes you through a step-by-step checklist while you do each step on your own computer and phone.
He stops sharing whenever you type a login.
Online only£295
No call. You fill in our business form, we build your Grok Bot setup, and we email you a link within 3 working days of receiving the completed form.
You type every login yourself. We never ask for passwords.
Setup
- In person£495
- Video call£395
- Online only£295
One-off, charged when you buy.
Your Grok Bot plan (30 US dollars a month plus tax, at their current price) is paid to them, not us.
Then £49 a month, first month free, billed to the same card. Cancel any time. Ongoing upkeep: we keep your Grok Bot assistant in step with how your business works, change what isn’t working, suggest improvements, and send you xAI news and new features that might help. Includes 2 hours of help a month, which can be split.
Setup today, then £49 a month, first month free. Cancel any time.
Billed to your card. No VAT.
How setup works
Choose your setup
Buy on the Office page: in person, video call or online only. Or ask a question first: reply to Kevin’s email, or email hello@yourlaunchkit.co.uk. If Office isn’t a fit for your business, we’ll say so.
Before you start
Get your own Grok Bot plan and install it on your computer and phone, then fill in our business form.
Setup, your way
In person or on a video call, you connect your apps, set your rules and build your routines with Kevin, and test them live. Online only, we build your setup from your form and email you a link within 3 working days.
Your first week
Every draft is shown to you in full. When one’s not quite right, edit it, and your assistant learns your style.
Upkeep, every month
Your monthly plan starts with your setup, first month free. We keep your assistant in step with how your business works, and you get 2 hours of help a month.
Who does what
We do
- Shape the setup around your services, prices, area and tone
- Run the setup with you in person or on a video call, or build it from your form
- Build your routines and test them
- Keep your assistant in step with your business, on the monthly plan
You do
- Get your Grok Bot plan, on your own card
- Type your own logins. We never see them
- Check your drafts each weekday: about 5 to 10 minutes on your phone (an estimate)
- Say send, edit or skip. Nothing goes without you
Optional extra
Your AI receptionist
Your assistant works on your email, not your phone line. Want your calls covered too? It’s a paid extra we set up for you, separate from the core setup.
Price on request.
Questions
Good to know
Will it read my client notes?
Only what you connect. At setup you choose what it can see, and it’s set up for admin: enquiries, bookings, reminders and invoices. If client details are in an email it can see, it can read that email, so keep client notes somewhere you don’t connect. Anything else goes under ‘Needs you’, and you check every draft before it’s sent.
Will it answer questions about someone’s health or care?
No. It’s set up for admin: enquiries, bookings, prices, reminders and follow-ups, drafted from your own information. Anything else goes under ‘Needs you’ for you to answer yourself, and you check every draft before it’s sent. It runs on your own Grok Bot plan, whose provider stores data in several countries, including the United States.
Does anything get sent without me?
No. Your assistant only prepares drafts. Nothing goes to a customer, or onto your socials, until you say so. You approve every send.
Who are the messages from?
From you. Every draft is written in your words and signed as your business. You check it, then send, edit or skip.
Does Office answer my phone?
No. Your assistant works on your email, not your phone line. Want your calls covered too? Your AI receptionist is a paid extra we set up for you, separate from the core setup. Price on request.
What does it cost?
Setup is one-off: £495 in person, £395 by video call or £295 online only. Then £49 a month, first month free, billed to the same card. Cancel any time. Ongoing upkeep: we keep your Grok Bot assistant in step with how your business works, change what isn’t working, suggest improvements, and send you xAI news and new features that might help. Includes 2 hours of help a month, which can be split. Your Grok Bot plan (30 US dollars a month plus tax, at their current price) is paid to them, not us.
Whose accounts are they?
Yours. Every account stays in your name, and you type every login yourself. LaunchKit has no login and keeps none of your customers’ details.
What do I need?
A Windows or Mac computer, your phone, and your email on Gmail or Outlook. You buy your own Grok Bot plan, on your own card. LaunchKit is independent. It did not make Grok Bot, and is not part of, partnered with or endorsed by the company that makes it.
How do I get started?
Choose your setup on the Office page, or ask a question first: reply to Kevin’s email, or email hello@yourlaunchkit.co.uk. No calls needed, and no hard sell.
Get set up, or ask
Choose your setup, or ask Kevin first.
Pick in person, video call or online only, then buy on the Office page. Questions first? Email Kevin, or reply to his email. No calls needed, and no hard sell.
- In personKevin visits you. 2-hour setup.£495
- Video callOne-hour Google Meet call.£395
- Online onlyNo call. Built from your form.£295
Setup today, then £49 a month, first month free. Cancel any time.
Billed to your card. No VAT.
Or write to hello@yourlaunchkit.co.uk.