LaunchKit Office · For security firms
What we set up for security firms like yours
Your own assistant, set up around your security firm: replies to new enquiries, chasers for quotes that go quiet and your notes turned into clear quote emails, all drafted for you to check.
- You approve every send
- Every account stays in your name
- No calls needed, and no hard sell.
From£295one-off setup
Setup today, then £49 a month, first month free. Cancel any time.
Buy nowYour assistant 07:30
Today
- 09:00 · Office · Rotas for the weekend
- 13:00 · Middlesbrough · Site visit, summer fair
- 16:00 · Stockton · Event briefing
Get back to
Gail: venue manager, asking about Friday nights.
Ready to approve: 5 drafts, including 1 post idea. Say ‘show drafts’.
In short
Less admin. Drafts ready for you to check.
You probably know AI could take some office work off your hands. Finding the time to set it up is the hard part.
The aim: less admin for you, and more of your evenings back.
That’s where we come in. We set up your own Grok Bot as your AI assistant, tailored to your business: your services, prices, area and tone.
You stay in charge. Nothing goes to a customer, or onto your socials, until you say so. Every account stays in your name, and you type every login yourself.
What you get
What Office sets up for security firms
Your own Grok Bot, set up as your assistant on your computer and your phone, connected to your email (Gmail or Outlook), calendar and files.
Enquiry replies
Every new enquiry gets a draft reply, ready on your phone each morning. It thanks them, confirms what they need and asks only for the basics: the date, the venue, roughly how many guests and the hours you need.
Quote chasers
Up to 3 short, different chasers for quotes that have gone quiet. They stop the moment the customer replies.
Social posts and post ideas
Never stuck for what to post again. Each week you get fresh ideas from your real jobs, plus ready-to-use captions for the photos you pick. You choose what goes up.
Payment reminders
Polite reminder drafts for invoices you mark as overdue.
Job follow-ups
A friendly check-in a few days after an event.
Quote emails
The notes you jot down on a site visit, turned into a clear quote email.
Morning brief
A morning brief on your phone each weekday, with a phone-back list of who’s waiting to hear back from you. Plus a weekly summary every Friday, a monthly report and a simple tracker in your own Google Drive or OneDrive.
A typical week
Your week with Office
Here’s the kind of thing that lands on your phone. Every draft is ready for you to send, edit or skip.
Monday · 07:30 · Morning brief
One short message tells you what matters today: your jobs, who to get back to, and the drafts waiting for you.
Ready to approve: 5 drafts, including 1 post idea. Say ‘show drafts’.
Monday · 08:00 · New enquiry
Rebecca, by email
“We’re holding a summer fair on the school field. Could you give us a price for door and car park staff?”
Draft · to Rebecca
Hi Rebecca,
Thanks for getting in touch about staff for your event. So I can give you an accurate price, could you let me know the date, the venue, roughly how many guests and the hours you need?
I’ll get back to you during working hours.
Thanks,Tony · Sentinel Event Security
Tuesday · 12:30 · Quote from your notes
Your notes
Kwame, school PTA. Summer fair, Sat 12-5. About 800 people. 2 on the gate, 2 car park, 1 roaming. Radios.
Draft · to Kwame
Hi Kwame,
Thanks for showing me round the school field. Here’s your quote for staff for the summer fair:
- Two staff on the gate
- Two staff in the car park
- One roaming member of staff, with radios for the team
Price: from your price list
If you’d like to go ahead, just reply to this email and I’ll send over some dates.
Thanks,Tony · Sentinel Event Security
Wednesday · 07:00 · Quote chaser
Draft · to Jill
Hi Jill,
Just checking you got my quote for staff for the summer fair. Happy to answer any questions, or adjust anything if it helps.
Thanks,Tony · Sentinel Event Security
Thursday · 07:00 · Payment reminder
Draft · to Stephen
Hi Stephen,
A quick reminder that the invoice for the event in Stockton is now overdue. The payment details are on the invoice.
If you’ve already paid, thank you, and please ignore this.
Thanks,Tony · Sentinel Event Security
Friday · 07:00 · Job follow-up
Draft · to Aimee
Hi Aimee,
Hope the event went well. If there’s anything you’d like done differently next time, just reply.
Thanks,Tony · Sentinel Event Security
Friday · 07:30 · Post idea
Post idea · this week
Behind the scenes at a busy summer fair: the briefing, the radios and the team on the gate. Planning an event? Send us the details.
You post it yourself, from your own account.
Friday · 16:00 · Weekly summary
What’s open and your numbers, with no customer names, and up to 3 style tips learned from your edits.
Example only. Names and jobs are made up. Written in your words, signed as your business. Prices come from your own price list.
Tailored
Built around your business
No two businesses work the same way, so every setup starts from yours: your services, prices, area and tone.
- Your services
- What you provide: event staff, door staff, site patrols and key holding, and what you don’t take on. It won’t offer work you don’t do.
- Your prices
- Your prices, anything you’re happy to quote by email, and what always needs a proper look first.
- Your area
- The towns and postcodes you cover, so enquiries from outside your patch are spotted early.
- Your tone
- How you write and sign off. On Fridays it compares its drafts with what you actually sent, and suggests style rules for you to approve.
- Your hours
- Weekdays only, or a Saturday morning check too. Your choice.
- Your tools
- Gmail or Outlook, your calendar and your files. If your job software already chases quotes, we leave that to it, so no customer gets two messages.
More
That’s just the start
Your assistant can take on much more, shaped around how you work.
Your assistant can prep newsletters for you to approve.
Rota confirmations
Short messages confirming shifts with clients once a rota is set, for you to send.
Event debriefs
Your notes after an event turned into a short summary for the client.
Google review requests
A short thank-you two days after a job, asking for a review. Never anything offered in return.
Promise keeper
Spots “I’ll send it by Friday” promises before they slip, and nudges customers for details you asked for.
Your own idea
Something eating your evenings? Tell us when you get in touch, and we’ll say if and how it can help.
Getting set up
Three ways to get set up
Three ways to get set up, then the same monthly plan for all.
In person£495
Kevin visits your site for a 2-hour setup and works through it with you, step by step.
£50 travel charge if you’re more than an hour from us. We confirm it before booking; it isn’t charged at checkout. When you type a password, he looks away.
Video call£395
A one-hour Google Meet call. Kevin takes you through a step-by-step checklist while you do each step on your own computer and phone.
He stops sharing whenever you type a login.
Online only£295
No call. You fill in our business form, we build your Grok Bot setup, and we email you a link within 3 working days of receiving the completed form.
You type every login yourself. We never ask for passwords.
Setup
- In person£495
- Video call£395
- Online only£295
One-off, charged when you buy.
Your Grok Bot plan (30 US dollars a month plus tax, at their current price) is paid to them, not us.
Then £49 a month, first month free, billed to the same card. Cancel any time. Ongoing upkeep: we keep your Grok Bot assistant in step with how your business works, change what isn’t working, suggest improvements, and send you xAI news and new features that might help. Includes 2 hours of help a month, which can be split.
Setup today, then £49 a month, first month free. Cancel any time.
Billed to your card. No VAT.
How setup works
Choose your setup
Buy on the Office page: in person, video call or online only. Or ask a question first: reply to Kevin’s email, or email hello@yourlaunchkit.co.uk. If Office isn’t a fit for your business, we’ll say so.
Before you start
Get your own Grok Bot plan and install it on your computer and phone, then fill in our business form.
Setup, your way
In person or on a video call, you connect your apps, set your rules and build your routines with Kevin, and test them live. Online only, we build your setup from your form and email you a link within 3 working days.
Your first week
Every draft is shown to you in full. When one’s not quite right, edit it, and your assistant learns your style.
Upkeep, every month
Your monthly plan starts with your setup, first month free. We keep your assistant in step with how your business works, and you get 2 hours of help a month.
Who does what
We do
- Shape the setup around your services, prices, area and tone
- Run the setup with you in person or on a video call, or build it from your form
- Build your routines and test them
- Keep your assistant in step with your business, on the monthly plan
You do
- Get your Grok Bot plan, on your own card
- Type your own logins. We never see them
- Check your drafts each weekday: about 5 to 10 minutes on your phone (an estimate)
- Say send, edit or skip. Nothing goes without you
Optional extra
Your AI receptionist
Your assistant works on your email, not your phone line. Want your calls covered too? It’s a paid extra we set up for you, separate from the core setup.
Price on request.
Questions
Good to know
Does anything get sent without me?
No. Your assistant only prepares drafts. Nothing goes to a customer, or onto your socials, until you say so. You approve every send.
Who are the messages from?
From you. Every draft is written in your words and signed as your business. You check it, then send, edit or skip.
Does Office answer my phone?
No. Your assistant works on your email, not your phone line. Want your calls covered too? Your AI receptionist is a paid extra we set up for you, separate from the core setup. Price on request.
What does it cost?
Setup is one-off: £495 in person, £395 by video call or £295 online only. Then £49 a month, first month free, billed to the same card. Cancel any time. Ongoing upkeep: we keep your Grok Bot assistant in step with how your business works, change what isn’t working, suggest improvements, and send you xAI news and new features that might help. Includes 2 hours of help a month, which can be split. Your Grok Bot plan (30 US dollars a month plus tax, at their current price) is paid to them, not us.
Whose accounts are they?
Yours. Every account stays in your name, and you type every login yourself. LaunchKit has no login and keeps none of your customers’ details.
What do I need?
A Windows or Mac computer, your phone, and your email on Gmail or Outlook. You buy your own Grok Bot plan, on your own card. LaunchKit is independent. It did not make Grok Bot, and is not part of, partnered with or endorsed by the company that makes it.
How do I get started?
Choose your setup on the Office page, or ask a question first: reply to Kevin’s email, or email hello@yourlaunchkit.co.uk. No calls needed, and no hard sell.
Get set up, or ask
Choose your setup, or ask Kevin first.
Pick in person, video call or online only, then buy on the Office page. Questions first? Email Kevin, or reply to his email. No calls needed, and no hard sell.
- In personKevin visits you. 2-hour setup.£495
- Video callOne-hour Google Meet call.£395
- Online onlyNo call. Built from your form.£295
Setup today, then £49 a month, first month free. Cancel any time.
Billed to your card. No VAT.
Or write to hello@yourlaunchkit.co.uk.