Personal Trainers
Personal Trainers Business Documents — Standard
A personal training business lives or dies on the paperwork: consent forms, assessment records, client history, aftercare, GDPR notices, insurance declarations. Patchy or inconsistent forms read as amateur before the first session, and rewriting them each time they're needed eats into practice time that should be going to clients. This Standard pack delivers the 13 documents a personal trainer actually uses week to week — Client Consultation Health Screening, Informed Consent Liability Waiver, Fitness Assessment Record, Goal Setting Programme Agreement, Session Record Training Log, Progress Review Reassessment, plus Nutrition Guidance Disclaimer, Photo Video Release, Online Coaching Agreement, Cancellation No Show Policy, GDPR Privacy Notice, Complaint Resolution Procedure and Emergency Contact Medical Authorisation. Each PDF carries a fillable header — type your business name and trading details once, then print or save. UK-specific terminology, A4 print-ready, no Canva and no monthly software. Built for sole-trader and small-firm UK personal trainers who want one consistent paper trail across every job.
Sample pages
Preview what's inside
In the pack
What's included
- Client Consultation Health Screening
- Informed Consent Liability Waiver
- Fitness Assessment Record
- Goal Setting Programme Agreement
- Session Record Training Log
- Progress Review Reassessment
- Nutrition Guidance Disclaimer
- Photo Video Release
- Online Coaching Agreement
- Cancellation No Show Policy
- GDPR Privacy Notice
- Complaint Resolution Procedure
- Emergency Contact Medical Authorisation
Sample pages
Frequently Asked Questions
How do I receive Business Documents — Standard?
After payment, a confirmation email with your secure download links is sent to your checkout email within a few minutes. You'll receive a ZIP of PDF forms — each with a fillable business-name header. Print and complete by hand, or save as a flat PDF. If you don’t see the email, check your spam folder. You can also recover downloads later at yourlaunchkit.co.uk/downloads using your order ID and email.
Can I edit these files?
Supplied as PDFs with a fillable business-name header. The rest of each form is designed to print or save as a flat PDF. For fully editable Word files (logo + body text), choose Premium. For browser-based business-name and design-colour personalisation, choose Custom.
Is this legal or tax advice?
No. LaunchKit templates are practical business resources. Review against your own circumstances and check suitability for your business.
Why LaunchKit
Built for the business you actually run.
Every personal trainers pack is reviewed for accurate format and tier disclosure. Templates are practical resources, not legal or tax advice — review against your own circumstances before use.
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More for Personal Trainers
Business Documents — Premium
Personal trainers onboard clients across gym floors, studios and online programmes, and the paperwork has to hold up whether the client is in the room or on a video call from a living room two hundred miles away on a wet Tuesday evening. LaunchKit Premium for personal trainers includes the full document set as interactive fillable PDF plus editable Word. Health questionnaires, informed consent forms, injury disclaimers, progress tracking sheets and goal-setting templates fill in on a tablet before a session, and the gym rental agreements, online coaching terms, PT partnership contracts, feedback form and cancellation policy rebrand in Word with your training business name, qualifications and branding. GDPR notice, insurance declaration, referral form and complaint procedure match in tone. Two formats from one download - the personal trainer's onboarding looks like the coaching standard.
Financial Forms Bundle — Standard
A personal training business needs clear income records across one-to-one sessions, block bookings, online coaching, group classes and package sales - plus expenses for equipment, venue hire, insurance and training. Without a consistent financial record, margin visibility disappears and Self Assessment becomes stressful. This Standard pack covers the core financial admin a personal training business runs day to day - quote and estimate forms, branded invoice templates, session and package payment records, expense logs for equipment, venue hire and travel, a monthly income summary, a VAT log for those who are registered, and an annual accounts prep sheet. Each PDF carries a fillable header - type your business name and trading details once, then print or save. UK Self Assessment categories pre-aligned, A4 print-ready, no monthly software commitment. Built for sole-trader and small-firm personal trainers who want a clean paper trail before year-end.
Pricing Calculator — Premium
Personal trainers pricing one-to-one sessions off what the gym down the road charges — and giving away online coaching, group bootcamps and nutrition work at matching rates — leave margin on the floor every week. This Premium pricing calculator separates them. Ten services come pre-loaded — one-to-one PT sessions, small group training, bootcamp and outdoor classes, online coaching and programming, nutrition advice and meal plans, corporate wellness, sports-specific coaching, gym floor hours, workshop and seminar delivery, and supplement retail sales — each with editable session time and per-client cost. Enter your hourly rate once and every service rebuilds with margin shown alongside. A quote builder handles block bookings and corporate contracts, a client log tracks every session, an expenses tracker keeps gym-floor and travel spend visible, and a monthly dashboard shows which services actually pay. Delivered as one Excel workbook for UK personal trainers — price with confidence.