Business Documents — Premium
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Fillable PDFs, editable DOCX files and a separate fill-online HTML bundle.
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Onboarding, finance and admin templates for UK personal trainers
LaunchKit for Personal Trainers gives you client onboarding forms, session trackers, programme templates, and financial management tools designed around how PT businesses actually operate. Whether you train in a gym, outdoors, or online, every template fits the way you work.
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Business Documents — Essential
Print and complete by hand
£5.99
Starter PDFs with a fillable business-name header. Print the remaining fields to complete by hand.
View Essential contents and preview pages →Business Starter Stack
£34.99
Four products in one order · five downloads.
Business Documents Premium · Pricing Calculator Premium · Startup Guide · Price List & Service Menu
four products — £44.96 bought separately
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What UK personal training businesses need in place before the first customer
UK self-employed personal trainers — gym-floor, mobile, online and group, working blocks and memberships with consultation and PAR-Q discipline.
- Set your session, block and online pricing
- Work out your gym-floor costs
- Get your client records organised
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Overview
A clearer way to manage your personal trainers paperwork
Personal training is one-to-one work — programmes built around a person, paid for in blocks or memberships, and underpinned by a PAR-Q and a coaching agreement that says what you can and cannot do as a trainer. The coaching side is your craft; the business side (PAR-Q, consultation, programme design records, payment plans, GDPR for client data) is what most PTs say they put off until a complaint or a non-payment forces the issue. LaunchKit gives UK personal trainers ready-made templates for much of that admin layer: business documents (PAR-Q, consultation form, coaching agreement, programme design record, GDPR notice, complaint procedure, photo consent), financial trackers and invoicing, a pricing calculator that works out each price from your hours, hourly rate and materials, an AI copy kit for client comms, and a startup guide. Every template is UK-specific, A4 print-ready, and structured around how independent UK PTs actually onboard, coach and retain — owner-led, mixed-delivery, scope-disciplined. Keep one short weekly filing slot so this week's receipts sit with the matching job notes.
What we solve
Common UK admin problems we solve
- PAR-Q and consultation done verbally before the first session, with no signed paper trail if a client later says they had a pre-existing condition
- Coaching agreement skipped on referrals, then missed when a client wants out of a paid block or claims a refund on unused sessions
- Pricing structure (1:1 vs block vs online vs group) inconsistent across clients, and the underlying earn-per-hour is hard to read
- Programme design records held in spreadsheets and screenshots, with no per-client file when a client returns after a break
- Self-assessment compiled each January from card statements and gym-floor cash
- The same client onboarding messages, payment-reminder texts and review-request follow-ups rewritten from blank every time
FAQ
Frequently asked questions
- Are these personal trainer templates UK-specific?
- Yes. A4 print-ready, GBP, UK conventions for PAR-Q, consultation, coaching agreements and GDPR. Templates reflect how UK PTs typically scope their work and document client onboarding — they support your existing qualifications and insurance, not replace them.
- Does the PAR-Q cover what insurers expect for high-risk clients?
- The form captures the standard PAR-Q-style questions (cardiovascular, musculoskeletal, medication, GP-clearance triggers) and prompts a referral conversation when a flag fires. Specific insurer requirements vary; check yours and adapt if needed.
- Can the pricing calculator handle 1:1 vs block vs online?
- Not as built-in options. The workbook works out each price as hours × your hourly rate, plus materials with a markup, plus a fixed fee such as a call-out or travel charge, with VAT added if you choose. You enter the hours and materials for each line yourself.
- What file formats do I get?
- Essential Business Documents are starter PDFs with a fillable business-name header. Customisable Financial Forms are browser-personalisable HTML. Premium arrives in two downloads: interactive fillable PDFs plus editable DOCX files, and a separate fill-online HTML bundle. The pricing calculator is an Excel workbook. The AI Copy Kit contains 4 editable DOCX files and 4 read-only reference PDFs; it does not generate content automatically.
Related reading
More for personal training businesses
- →How to Start a Personal Training Business in the UK
- →Essential business documents every UK personal trainer should have ready
- →How a personal trainer breaks the income ceiling with corporate wellness contracts
- →How much should a personal trainer charge in the UK?
- →How to get personal training clients (UK): a step-by-step plan for your first 20
- →Personal trainer insurance UK: what cover you need and what it costs
Why LaunchKit
Built for personal training businesses, not generic.
Every pack is checked so its page says exactly what format you get and what each tier includes. Templates are practical resources for UK personal training businesses, not legal or tax advice — review against your own circumstances and check suitability for your business.
Free, no account needed
Free tools for personal training businesses
Calculators
- What should I charge? · Pricing starter tool
- VAT calculator · Add or remove VAT
- Take-home pay calculator · Self-employed estimate
- Sole trader vs limited company · Rough take-home comparison
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