How to price your after-school club work: sessions, holiday days and extras
Templates and forms for UK after-school clubs: After-school club business templates →
TL;DR: Cost each session from staff, venue hire, snacks and activities, divide by the children you realistically fill, then add margin. Price breakfast, after-school and holiday days separately. We haven't found a dated, citable UK price survey for after-school clubs, so instead of an "average" this guide shows you how to build your own fee, and suggests checking three or four local clubs' published prices and noting the date.
What goes into your price
- Staff: hours per session at your ratios, including setup and pickup handover.
- Venue hire: per session or per term.
- Food: snacks or meals.
- Activities and kit: craft, sport, trips.
- Admin and overheads: bookings, insurance, DBS checks, software.
Step by step: work out your price
- Cost one session at full staffing.
- Estimate a realistic fill rate, not a full room.
- Divide to get cost per child, then add margin.
- Price breakfast, after-school and holiday days separately.
- Set sibling, block-booking and late-collection rules in your terms.
- Check the result: total session fees ÷ staff hours (including setup and admin) shows what each staffed hour really earns.
Pricing structures after-school clubs use
- Per session: simple; suits ad hoc bookings.
- Termly or block booking: steadier income; set a cancellation rule.
- Full and half holiday days: priced from staffing hours.
- Late collection charge: in your terms.
Keep an eye on turnover
As your club grows, check GOV.UK's Register for VAT guidance to see when it applies to you, and talk to an accountant before you set next year's fees.
Putting your fees up
Review fees before each new term or school year, and tell parents in writing with the new fee and start date, giving the notice your terms set out.
Where LaunchKit fits
The After School Club Price List & Service Menu (£4.99) sets out session types side by side. The After School Club Pricing Calculator — Premium (£14.99) is an 8-sheet Excel workbook covering hours, materials and a printable quote.
To keep the money side in order once your fees are set, the After School Club Financial Forms Bundle — Premium (£19.99) has 13 financial record templates (fillable PDF, editable DOCX, or fill in online).
See every after-school club product on the After-school club hub. Before you open, read After-school club insurance UK.
FAQ
How do I price holiday club days?
Cost staffing for the full day at your ratios, add venue and activities, divide by a realistic fill, then add margin.
Should I charge for late collection?
Most clubs set a charge in their terms; say how it's calculated.
Should siblings get a discount?
That's your choice. If you offer one, cost it first so the second place still covers its share of staff time, and write it in your terms.
Sources
All accessed 16 October 2026.
- GOV.UK, "Register for VAT"
- LaunchKit product pages linked above (checked live, HTTP 200, 16 Oct 2026; prices as shown on the page).
This article is general information, not financial or tax advice. We don't set prices for you. Check your own costs and figures before you decide.
Next useful links
Build out your after-school club setup
After-school club business templates
See the LaunchKit hub for after-school clubs.
Family & Care templates
Compare related family & care business resources.
After School Club Financial Forms Bundle — Premium
13 distinct financial record templates for After School Club businesses, each supplied as a fillable PDF and an editable DOCX file.
After School Club Price List & Service Menu
After-school clubs price several care modes side by side — the after-school session, the breakfast club and holiday cover — and the difference matters most to parents…
After-school club insurance UK: what cover you need, and why quotes vary
After-school clubs usually look at public liability, professional indemnity and safeguarding-related cover. If you take on staff, read GOV.UK's employers' liability page first.
How to Start an After-School Club in the UK
Check Ofsted registration before you advertise, put safeguarding and DBS checks in place, agree hire terms with the school, write parent terms before taking bookings, and price from real costs.
Related LaunchKit tools
Templates mentioned in this guide
After School Club Financial Forms Bundle — Premium
What you get
- 13 distinct financial record templates — fillable PDF, editable DOCX, and one fill-online HTML bundle
- Includes Cash Flow Forecast, Client Payment Record and Deposit Booking Terms, plus 10 more
- Fillable PDF + DOCX + fill-online HTML · Two secure downloads
After School Club Price List & Service Menu
What you get
- Term-time and holiday rates side by side — parents see the booking options before they ring the office
- Includes Interactive HTML price list (edit in your browser), Editable DOCX price list (edit in Microsoft Word) and How-to-Use Guide PDF (instructions for both formats)
- Editable HTML + Word · Instant access
After School Club Pricing Calculator — Premium
What you get
- Work out a price from your hours, hourly rate, materials and a fixed fee
- Includes Service Pricing, Quote Builder and Quote Output, plus 5 more
- Best used in Microsoft Excel · Instant access
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