Business Documents — Premium
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Business templates, client records and pricing tools for UK aromatherapists
Client consultations, contraindication screening, oil blend records, financial trackers and compliance tools built for aromatherapists working in the UK. Every template is ready to download, fill in and use straight away.
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Business Documents — Essential
Print and complete by hand
£5.99
Starter PDFs with a fillable business-name header. Print the remaining fields to complete by hand.
View Essential contents and preview pages →Starting out
What UK aromatherapy businesses need in place before the first customer
UK private-practice aromatherapists — individual treatments, packages, courses, working under a recognised professional body's ethical framework.
- Sort how you'll price sessions and packages
- Decide on room rent vs mobile
- Set up your consultation and client records
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Overview
A clearer way to manage your aromatherapist paperwork
Aromatherapy is consultation-led complementary practice — blends prepared per-client, contraindication-aware, with notes that follow the client between sessions. The blending is your craft; the practice layer (consultation, contraindication record, GDPR for special-category data, ICO registration, complaint procedure) is what protects practice and client when a treatment is reviewed or queried. LaunchKit gives UK aromatherapists ready-made templates for much of that admin layer: business documents (consultation form, contraindication record, GDPR notice for special-category data, treatment-plan documentation, photo consent, complaint procedure, ending-of-treatment record), financial trackers and invoicing, a pricing calculator that works out each price from your hours, hourly rate and materials, an AI copy kit for practice-side comms with appropriate boundaries, and a startup guide. Every template is UK-specific, A4 print-ready and structured around how UK private-practice aromatherapists actually onboard, blend per client, treat and document — practice-led, ethics-bound, with consultation discipline ahead of every session. Keep one short weekly filing slot so this week's receipts sit with the matching job notes.
What we solve
Common UK admin problems we solve
- Consultation and contraindication records inconsistent, with no central per-client file when a client returns for a follow-up treatment
- Custom blends prepared and used in-session with no consistent record of which oils, ratios and dilution were used per client
- Per-treatment vs package vs course pricing inconsistent across clients, and underlying earn-per-hour hard to read
- Self-assessment compiled each January from card statements, oil-blend retail takings and session payments
- The same enquiry replies, intake confirmations and post-treatment follow-ups rewritten from blank every time
FAQ
Frequently asked questions
- Are these aromatherapist templates UK-specific?
- Yes. A4 print-ready, GBP, UK conventions for consultation, contraindication, GDPR for special-category data and ICO-aware paperwork. Templates support your professional body's framework — they don't replace its specific guidance, your insurance or your supervision arrangements.
- Does the GDPR notice handle treatment notes as special-category data?
- Yes. The notice reflects how special-category data (treatment notes, health information, allergy detail) should be described — lawful basis, retention period, access rights, ICO complaint route. Specific practice setup may add platform-specific processors; the template flags where to insert them.
- What file formats do I get?
- Essential Business Documents are starter PDFs with a fillable business-name header. Customisable Financial Forms are browser-personalisable HTML. Premium arrives in two downloads: interactive fillable PDFs plus editable DOCX files, and a separate fill-online HTML bundle. The pricing calculator is an Excel workbook. The AI Copy Kit contains 4 editable DOCX files and 4 read-only reference PDFs; it does not generate content automatically.
- Where should the week's receipts sit?
- Keep them with the job notes from the same week. A short filing slot is enough to put the receipt, the customer and the amount in one place, so the folder is ready when you review it.
Related reading
More for aromatherapy businesses
Why LaunchKit
Built for aromatherapy businesses, not generic.
Every pack is checked so its page says exactly what format you get and what each tier includes. Templates are practical resources for UK aromatherapy businesses, not legal or tax advice — review against your own circumstances and check suitability for your business.
Free, no account needed
Free tools for aromatherapy businesses
Calculators
- What should I charge? · Pricing starter tool
- VAT calculator · Add or remove VAT
- Take-home pay calculator · Self-employed estimate
- Sole trader vs limited company · Rough take-home comparison
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